The Green Sheet Online Edition
September 24, 2007 • Issue 07:09:02
Virtual assistant for real biz travel
Business travel can be stressful. There are airport delays, luggage hassles and traffic, among other headaches. And this is just to get to your appointment or event. Then, you must be composed, professional and focused while you meet with a prospect or network with colleagues.
This is not the time to be wondering where you put the credit card slip from lunch or worrying about a lost taxi receipt.
All of your attention needs to be focused on the reason you're at the venue, rather than questioning whether you remembered to put the hotel bill in your briefcase.
When you get back to the office after a tradeshow or client meeting, you have work to do. You must follow up on leads and pursue new contacts.
You don't want to be searching through your pockets for receipts. For all these reasons, recording expenses can be sporadic, and many times tax deductions are missed.
Virtual Management Inc. released a product late last year that helps manage these issues.
The Verbal Expense Tracking service allows users to call a specified 800 phone number and report expenses, immediately following a meeting or other tax deductible event, while the information is fresh in their minds.
Callers leave the virtual assistant a voice-mail message that includes expense and meeting details. The average call is 30 seconds. The assistant puts all the expenses into a report to be used at a later date. All data is transcribed by real people, and VMI stores information in real-time.
Users can track mileage to and from all business appointments. Easily missed deductions such as meals and taxi rides can be put into an expense form minutes after an event, which could save headaches at tax time.
Virtual Management Inc.
Phone: (877) 447-3382
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