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Experts urge ePolicy review to improve compliance

Friday, August 12, 2022 — 12:15:59 (EDT)

HOBOKEN, N.J. (PRWEB) AUGUST 11, 2022--Messaging Architects, an eMazzanti Technologies Company and compliance expert, asserts the need for businesses to conduct an electronic communications policy or ePolicy review in a new article. The informative article first identifies the elements of an effective ePolicy, including retention, encryption, email, and acceptable use policies.

The author then discusses the benefits of a well-crafted ePolicy, including improved compliance, legal protections, and enhanced email security and productivity. He then reviews how automating ePolicies improves compliance and pinpoints the need for ongoing regular ePolicy reviews.

“The unstructured data generated by email, virtual meetings, and messaging become a significant liability without effective data governance,” stated Greg Smith, Vice President of Services Delivery at Messaging Architects. “A comprehensive electronic communications policy helps reduce risk.” Below are a few excerpts from the article, “Electronic Communications Policy Review Improves Compliance and Reduces Risk.”

Elements of an Effective Electronic Communications Policy

“An electronic communications policy, or ePolicy, can include both written guidelines and the technology that enforces the guidelines. For instance, the written policy may prohibit including sensitive personal or financial information in email messages. Administrators can then define email rules in the system that monitor for sensitive information and prevent improper sharing.”

Benefits of a Well-crafted ePolicy

“Perhaps most importantly, ePolicies improve regulatory compliance and provide a defensible position in the event of litigation. Policies help to ensure data protection, proper retention, and adherence to privacy mandates. Also, a properly enforced policy reduces the threat of legal action.” Automating ePolicies Improves Compliance

“Relying on employees to remember and follow policies sets the organization up for failure. Fortunately, the industry provides several excellent tools for automating policies. For instance, Microsoft Purview includes tools for labeling sensitive data, monitoring for sharing violations and control the data lifecycle.”

Not Once and Done

“ePolicies require regular review if they are to retain their effectiveness. Communications technologies change rapidly. For instance, the move to remote and hybrid work environments resulted in an expansion of the tools used to message, meet, and collaborate. Policies need to adjust to reflect new methods of communicating.”

ePolicy Expertise

The experienced consultants at Messaging Architects include both technology experts and skilled legal resources. They help organizations implement best practices for crafting new ePolicies as well as reviewing existing policies. This includes understanding regulations, including necessary policy elements, and automating ePolicies with the right tools.

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About Messaging Architects

Messaging Architects specializes in effectively managing and securing an organization’s most precious asset, its information. With over 20 years of information management and technology consulting experience, the Messaging Architects team has provided corporations, educational intuitions, health care facilities and nonprofits with methodologies, procedures, and technology to keep their data organized, compliant and secure.

About eMazzanti Technologies

eMazzanti’s team of trained, certified IT experts rapidly deliver increased revenue growth, data security and productivity for clients ranging from law firms to high-end global retailers, expertly providing advanced retail and payment technology, digital marketing services, cloud and mobile solutions, multi-site implementations, 24×7 outsourced network management, remote monitoring, and support.

eMazzanti has made the Inc. 5000 list 9X, is a 4X Microsoft Partner of the Year, the #1 ranked NYC area MSP, NJ Business of the Year and 5X WatchGuard Partner of the Year! Contact: 1-866-362-9926, info@emazzanti.net or www.emazzanti.net Twitter: @emazzanti Facebook: Facebook.com/emazzantitechnologies.

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Source: Company press release.